Administrative Assistant

Location: Sacramento, CA
Job Type: Full-Time
Pay Rate: $21.00 - $23.00 per hour

Position Overview

We are seeking a reliable, organized, and customer-focused Administrative Assistant to support daily office operations in our Sacramento office. The ideal candidate is a proactive professional who excels at multitasking, communication, and maintaining accurate records in a fast-paced environment. This role is responsible for providing administrative support to management and staff while ensuring smooth and efficient office operations.

Key Responsibilities

• Answer and direct incoming phone calls, emails, and visitor inquiries professionally.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare correspondence, reports, spreadsheets, presentations, and other business documents.
• Maintain electronic and physical filing systems while ensuring confidentiality and accuracy.
• Perform data entry and update company databases and records.
• Coordinate travel arrangements, meeting logistics, and office events.
• Process invoices, expense reports, and other administrative documentation.
• Order and maintain office supplies and coordinate office maintenance needs.
• Assist with onboarding activities and support HR-related administrative functions.
• Provide exceptional customer service to internal and external stakeholders.
• Support special projects and perform other administrative duties as assigned.

Qualifications

Required

• High school diploma or GED required.
• Minimum of 2 years of administrative, clerical, customer service, or office support experience.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational, communication, and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• High level of professionalism and discretion when handling confidential information.
• Strong attention to detail and problem-solving abilities.